What We Do

Managed Data Services for Nonprofits

Data Management for Nonprofits, Nonprofit Data Services, Fundraising Data Solutions, Data Analytics for NPOs, Donor Database Management

Your Data Partner

Data Management Inc. provides comprehensive data management solutions designed specifically for nonprofits and fundraising agencies. Through long-term partnerships, we take on the technical work you'd otherwise need specialized staff or multiple vendors to handle. Our managed services help you leverage your data effectively to drive your mission forward without the overhead of in-house data teams.

Outsourced Campaign Data Processing

The industry's leading experts in direct mail data processing with unmatched capabilities

Long-Term Alternative to In-House Data Operations

Rather than building costly internal direct mail capabilities, partner with DMI for the long term. We deliver the efficiency and knowledge of specialized technologists with the responsiveness and dedication of an in-house team—at industry-leading turnaround times. With direct access to our data specialists via phone or email, you receive enterprise-quality results without the enterprise-level investment in hiring and training specialized staff.

Advanced Data Processing Technology

Our proprietary systems execute your campaign selection strategies with precision. We handle all data hygiene processes—deduplication, NCOA validation, deceased processing, and address standardization—with exceptional accuracy. Following your instructions, our specialized tools implement package assignment across audience segments while maintaining precise control over quantities.

Executing Complex Campaign Requirements

We process acquisition campaign complexities—rented list tracking, finder number creation, and merge/purge operations based on your campaign instructions. Our data processing systems reflect years of investment specifically for nonprofit direct mail. Serving 100+ nonprofits from national brands to regional food banks, we deliver cost-competitive services with direct access to specialists who respond with unparalleled speed.

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Data Processing Services

  • NCOA Processing

    Keep your donor addresses current with USPS changes

  • Merge/Purge Operations

    Eliminate duplicates across multiple data sources

  • Deceased Suppression

    Prevent mailings to deceased individuals

  • Household Matching

    Consolidate multiple records from the same household

  • List Rental Management

    Processing of acquisition list sources

  • Selection Grid Implementation

    Execute client-defined segmentation frameworks

  • Package Assignment

    Apply package allocation rules across segments

  • Print-Ready File Preparation

    Precisely formatted files for any print vendor

Fundraising Platform Integration

We specialize in seamless integration with the industry's leading fundraising platforms, providing expert design, development, and ongoing support.

And many more platforms tailored to your organization's needs

Seamless Integration

Our data integration specialists ensure smooth implementation and integration of your chosen fundraising platforms with your existing systems. We handle complex API integrations to create a unified ecosystem that enhances your fundraising capabilities.

Custom Development

We develop custom solutions to extend platform functionality beyond out-of-the-box capabilities. Our specialized development services include unified constituent data, donation-to-CRM, and reporting workflows that align perfectly with your organization's unique requirements.

Ongoing Partnership

As your dedicated integration partner, our support includes continuous monitoring, performance optimization, API upgrades, and ensuring the validations, transformations, and business rules are always up-to-date—eliminating the need to hire specialized integration technologists.

Request Platform Integration Support

Our partners at Heller Consulting can assist with platform evaluation, platform selection, and the RFP process.

In strategic partnership with Heller Consulting

Data Governance Program Development & Support

Establish reliable data practices that protect your organization and improve decision-making

Strengthening Data Quality & Security

We provide comprehensive inventorying of all your data artifacts including business rules, validations, transformations, sources, destinations, and data flows. This detailed inventory forms the foundation of strong data governance and ensures data quality and security across your organization.

Compliance & Best Practices

Our team meticulously documents all items in your data inventory and implements industry best practices like commenting ETL code to easily locate inventoried data artifacts. With deep experience in data.world and other leading platforms, we ensure your data governance program meets the highest standards.

Continuous Monitoring & Improvement

Unlike others who simply implement governance programs, we teach nonprofits how to change-manage and grow their own data governance initiatives. We empower your team with the knowledge and tools needed to maintain and evolve your data governance program independently, ensuring long-term success and sustainability.

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Data Governance & Support

Data Warehousing Solutions

Unify your data into a single source of truth for AI-powered insights

Unified View of People and Campaigns

Our data warehousing solutions enable you to join data together across multiple sources, providing a unified view of your constituents and campaigns. This integrated approach eliminates data silos and provides your team with actionable insights all in one place.

Our Technical Approach

We leverage modern data stack technologies to build reliable, scalable data pipelines and warehouses that grow with your organization. Our solutions are built on industry-standard tools and best practices for data governance, testing, and deployment.

AI-Ready Data Foundation

For nonprofits looking to leverage artificial intelligence, a well-structured data warehouse is no longer optional—it's essential. Our solutions create the clean, organized data foundation that AI tools require to deliver meaningful results. Without this foundation, even the most advanced AI technologies will struggle to provide valuable insights.

Enterprise-Grade for Nonprofits

We bring enterprise-level data warehousing capabilities to nonprofits of all sizes. Our approach ensures you have access to the same powerful data integration and analytics tools used by large corporations, but tailored specifically for fundraising and nonprofit operations. This democratization of data technology is especially critical as AI becomes increasingly important for mission-driven organizations.

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Modern Data Stack Components

  • Transform Data with dbt

    Create reusable, version-controlled data models

  • Orchestrate with Airflow

    Automate complex data workflows

  • Quality with Great Expectations

    Validate and document your data

  • Store with Snowflake/PostgreSQL

    Scalable, reliable data storage

  • Integrate with Bytespree

    Reliable system connections

  • Version Control with Git

    Track changes and collaborate

  • Develop with Python

    Flexible, powerful data processing

  • Visualize with BI Tools

    Create insightful dashboards and reports

  • AI/ML Integration Ready

    Structured for machine learning models

Enterprise AI Strategy

Building strong data foundations for AI success across your organization

Data-First AI Implementation

Successful AI implementation begins with robust, well-structured data. DMI specializes in preparing organizations for AI success by building the comprehensive data foundations that advanced AI applications require, from generative AI to predictive analytics and agentic systems.

Overcoming Common AI Obstacles

Our AI strategy services directly address the most common barriers to AI success: data fragmentation, poor data quality, and inadequate governance. We transform disconnected, inconsistent data into unified, reliable assets that enable AI to deliver meaningful results for your organization.

Powered by Bytespree Technology

Leveraging our proprietary Bytespree integration platform, we accelerate your journey to AI readiness with rapid implementation of system connections, automated data transformation, and real-time data pipelines that create the comprehensive ecosystem modern AI requires.

Explore Our AI Strategy Solutions

AI Data Foundation Components

  • Comprehensive Assessment

    Evaluate your current data ecosystem

  • Unified Architecture

    Create a single source of truth

  • Quality Enhancement

    Implement robust cleaning processes

  • Governance Framework

    Ensure security and ethical usage

  • Generative AI Support

    Enable high-quality content creation

  • Agentic AI Enablement

    Power autonomous systems

  • Predictive Analytics

    Strengthen forecasting capabilities

  • Scalable Infrastructure

    Support expanding AI use cases

Ready to Elevate Your Data Strategy?

Contact us today to learn how our long-term partnership approach can help your organization achieve more without the overhead of building an in-house technical team.

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